The Practice Advisor Reports contains a section about Production. What important information does this portion of the report provide?
The Production statistics are calculated using the Active Patient Base by Last Visit.
The Active Patient Base by Last Visit is the total number of patients who have a Last Visit Date in the Family File that is within the previous number of months (from the Practice Advisor Setup dialog box), who have a Prov1 (primary provider) that has been selected for the report, and who have a billing type that has been selected for the report (from the Practice Advisor Report dialog box).
Practice Totals The report shows the practice’s production totals.
Production Production is the dollar amount of all Production Transactions within a given date range. A Production Transaction is a completed procedure.
The report displays the following Production statistics: • Previous Month – The Production for the previous month. 100% will always appear in this box to indicate that the Production is used as the base for calculations. • MTD – The Production since the beginning of the month. 100% will always appear in this box to indicate that the Production is used as the base for calculations. • MTD Benchmark – The production benchmark range from the Production Benchmarks tab of the KPI Benchmarks Setup dialog box. • MTD Variance – The MTD minus the average of the MTD Benchmark. (see Variance Calculations) • YTD – The Production since the beginning of the year (fiscal or calendar). 100% will always appear in this box to indicate that the Production is used as the base for calculations. • YTD Benchmark – The production benchmark range that is derived from the MTD Benchmark. • YTD Variance – The YTD minus the average of the YTD Benchmark. (see Variance Calculations) If a Recommendation icon appears next to a Variance, refer to the Recommendation Footnotes page(s) to read the recommendations on what can be improved or changed.
Adjustments to Production Adjustments to Production are finance charges, late charges, and adjustments that have been assigned as production adjustments from the KPI Benchmarks Setup dialog box.
The report displays the following Adjustments to Production statistics: • Previous Month – The dollar amount of Adjustments to Production for the previous month. • MTD – The dollar amount of Adjustments to Production since the beginning of the month. • YTD – The dollar amount of Adjustments to Production since the beginning of the year (fiscal or calendar).
Adjusted Production The Adjusted Production is the Production minus the dollar amount of Adjustments to Production within a given date range.
The report displays the following Adjusted Production statistics: • Previous Month – The Adjusted Production for the previous month. • MTD – The Adjusted Production since the beginning of the month. • YTD – The Adjusted Production since the beginning of the year (fiscal or calendar).
# of Provider Production Days The # of Provider Production Days are the number of days that providers are/were available. A half day is any day in the Appointment Book that the office is open less than 5 hours. A day is counted as a whole day if the office is open at least 5 hours.
The report displays the following # of Provider Production Days statistics: • Previous Month – The # of Provider Production Days for the previous month. • MTD – The # of Provider Production Days since the beginning of the month. • YTD – The # of Provider Production Days since the beginning of the year (fiscal or calendar). [These days will not take in the office closed for a specific day, or the provider taking a vacation on a specific day.]
Average Daily Production The Average Daily Production is the Production divided by the # of Provider Production Days within a given date range.
The report displays the following Average Daily Production statistics: • Previous Month – The Average Daily Production for the previous month. • MTD – The Average Daily Production since the beginning of the month. • MTD Benchmark – The production benchmark range from the Production Benchmarks tab of the KPI Benchmarks Setup dialog box. • MTD Variance – The MTD minus the average of the MTD Benchmark. (see Variance Calculations) • YTD – The Average Daily Production since the beginning of the year (fiscal or calendar). • YTD Benchmark – The production benchmark range that is derived from the MTD Benchmark. • YTD Variance – The YTD minus the average of the YTD Benchmark. (see Variance Calculations) If a Recommendation icon appears next to a Variance, refer to the Recommendation Footnotes page(s) to read the recommendations on what can be improved or changed.
Average Hourly Production The Average Hourly Production is the Production divided by the # of Provider Production Days within a given date range.
The report displays the following Average Hourly Production statistics: • Previous Month – The Average Hourly Production for the previous month. • MTD – The Average Hourly Production since the beginning of the month. • MTD Benchmark – The production benchmark range from the Production Benchmarks tab of the KPI Benchmarks Setup dialog box. • MTD Variance – The MTD minus the average of the MTD Benchmark. (see Variance Calculations) • YTD – The Average Hourly Production since the beginning of the year (fiscal or calendar). • YTD Benchmark – The production benchmark range that is derived from the Average Hourly Production MTD Benchmark. • YTD Variance – The YTD minus the average of the YTD Benchmark. (see Variance Calculations) If a Recommendation icon appears next to a Variance, refer to the Recommendation Footnotes page(s) to read the recommendations on what can be improved or changed.
Unfilled Hours Unfilled Hours is the difference of the # of Provider Production Days (in minutes) and the Scheduled Time divided by 60 (to get hours and minutes) within a given date range. Events scheduled in the Appointment Book are not taken into consideration (for example, if all operatories have been blocked off for an entire day, those hours will still show up on the report as part of the unfilled hours). Scheduled Time is the total number of minutes (appointment length) for all scheduled appointments within a given date range.
The report displays the following Unfilled Hours statistics: • Previous Month – The Unfilled Hours for the previous month. • MTD – The Unfilled Hours since the beginning of the month. • YTD – The Unfilled Hours since the beginning of the year (fiscal or calendar).
The following sections explain more about the Practice Advisor:
